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PURCHASE TO PAY

Wij helpen organisaties met digitale transformatie en procesoptimalisatie van purchase to pay.

TECHNOLOGIE

Wij gebruiken verschillende cloud-oplossingen die passen bij omvangrijker organisaties.

INTEGRATIES

Wij werken met verschillende P2P oplossingen die koppelen met toonaangevende ERP systemen.

Invoice Validation

Prevent downtime in invoice processing by automatically validating invoice data.

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4cee accounts payable administration

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Prevent invoice failures

Automatic invoice processing is interrupted if the information on the invoice is incomplete or incorrect. It will then be necessary to look for the error and then correct or complete the invoice itself. Even a missing or incorrect VAT number can cause an employee to have to take action. By automatically validating incoming invoices for validity and correctness before invoice processing takes place, invoice scrap can be prevented.

Validation can, for example, be based on data from the ERP or order system, but also on external data sources, such as the Chamber of Commerce or the European Commission's VAT database. Supplier recognition can be set up, for example, by combining IBAN, VAT and Chamber of Commerce number.

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Validation of XML invoices

Invoices can only be validated automatically if they are available in data form (XML). PDF invoices will therefore first have to be converted to e-invoices (XML invoices).

By converting to e-invoices as well as validating invoice information, the quality of invoice data and the efficiency of invoice processing is greatly increased. Examples:

  • Company recognition based on addressing, VAT number, Chamber of Commerce or other identifier
  • Import of attachments from email for further processing
  • Import and export of invoices with SFTP and Web services
  • Generate (invoice) image based on XML data
  • XML Transformation (e.g. from Insbou to UBL)
  • Supplier recognition
  • Check if order numbers comply with a format e.g.: starts with 45 and consists of 10 digits
  • Using data from an external system to enrich the invoice with e.g. cost center, allowing the invoice to be processed faster
  • Double check the invoice
  • Determine invoice VAT code based on a calculation
  • Integration with multiple systems simultaneously possible (eg Basware and SAP)
  • Integration with the PEPPOL network for receiving and sending invoices
  • Option to return invoice to supplier manually or automatically (based on customer specific settings)

About ICreative

The Basware partner for organizations, institutions and governments in the Benelux. Specialized in large and complex environments.


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